Client Background
Our client is a UAE-based construction mogul mostly dealing in government projects. Their projects often start with procurement, however it also involves representatives from accounts, finance, supplier management and other departments working in tandem. To streamline these processes, they were on a look out for technology solution to automate their onboarding and offboarding processes in a secure Microsoft environment.
- To create mechanisms for enhanced collaboration and communication between vendors and their procurement teams.
- Encourage transparency and clarity in all the dealings with third-parties and stakeholders.
- Introduce new socialization practices in terms of work engagement and collaboration.
- Data Security and Compliance.
- Retaining Process Consistency: Same process over and over as designed but automated.
- Cognitive document automation to drive organizational efficiencies.
Vendor Management Tool in Action
The client employed SharePoint Employee Onboarding/Offboarding Tool to encourage new vendors to find ways to use their signature strengths in their respective line of work. This enables them to fit in and conform to organizational norms — giving the management some control over what they can expect from the new onboarding. At the same time, process automation helps the client save time, accelerate project work and build stakeholder relationships.
Features
We customized the employee onboarding software that aligns with their entire vendor onboarding lifecycle and establishing great vendor relationship to vendor deboarding.
- Data analytics
- Onboard/Offboard history
- Filter (Pending/Scheduled Tasks/Completed Tasks
- Pre-built onboarding templates
- Customizable templates
- Level-based access and content privacy
- Adherence to quality standards
- Compliance tracking
- Outlook and MS Teams plug-ins
What changes at work?
Our client was able reap the benefits of a smooth vendor management process ensuring a positive impact on their employee productivity, efficiency and profitability.
Innovation/Creativity
Resilience/ Reduced stress
Encouraging paperless environment
Effectiveness on the job
Remote Collaboration
Increased Vendor Loyalty
Conclusion
In addition to the immediate gains from reductions in turnover:
- The organization experienced improved performance, personal-identity socialization and remain adaptable and agile.
- Operational performance was therefore streamlined as the stakeholders like external partners, vendors, resellers, agents, etc. no longer gets affected by your manual processes.
- Alongside, evaluating individual/team performance got a lot easier.
Screenshots
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