Acceptance of the Terms
You must be of legal age to enter into a binding agreement in order to accept the Terms. If you do not agree to the Terms, do not use any of our Services. You can accept the Terms by checking a checkbox or clicking on a button indicating your acceptance of the terms or by actually using the Services.
Description of Service
We provide an array of services for online collaboration and management including AIKA 365, Smart Search AI, Employee Directory, Metro Tiles, News Ticker, RSS Viewer, Task Management, Knowledge Management, Employee Onboarding, Employee Spotlight, Events Timeline, Birthday Reminder, HR Directory 365, Itemized Bidding, Bid Management, Procurement Management, HR Task Management 365, Organizational Chart, Chat Board, Search Analytics, Employee Hiring, Help Desk, Contract Management, Bug Tracker, RSS Viewer for List, Tabbed View Webpart, List Email Connector, Responsive Page Webpart, Feedback, Banner Slider and other services. There would be many more add-ins or applications being added for web and mobile and the list is not exhaustive. The services may include custom development as well.
You may use the Services for your personal and business use or for internal business purpose in the organization that you represent. You may connect to the Services using any Internet browser supported by the Services. You are responsible for obtaining access to the Internet and the equipment necessary to use the Services.
Modification of Terms of Service
We may modify, suspend or discontinue the Terms, services, or any Application, in whole or in part, at any time without notice or liability. Your continued use of the Service after the effective date of any change to the Terms will be deemed to be your agreement to the modified Terms.
Suspension and Termination; Waiver; Amendments.
Your rights under this Agreement will terminate without notice from us if you fail to comply with its Terms. In case of such termination, you must cease all use of the services and applications, and we may immediately revoke your access to the services and applications without notice to you and without refund of any purchases. Our failure to insist upon or enforce your strict compliance with the Agreement will not constitute a waiver of any of our rights. We may amend any of this Agreement’s terms at our sole discretion by posting the revised terms on our website www.beyondintranet.com. Your continued use of the services and applications after the effective date of the revised Agreement terms constitutes your acceptance of the terms.
User Sign up Obligations
You need to sign up for a user account by providing all required information in order to access or use the Services. If you represent an organization and wish to use the Services for corporate internal use, we recommend that you, and all other users from your organization, sign up for user accounts by providing your corporate contact information. In particular, we recommend that you use your corporate email address. You agree to: a) provide true, accurate, current and complete information about yourself as prompted by the sign up process; and b) maintain and promptly update the information provided during sign up to keep it true, accurate, current, and complete. If you provide any information that is untrue, inaccurate, outdated, or incomplete, or if BEYOND TECHNOLOGIES LLC. has reasonable grounds to suspect that such information is untrue, inaccurate, outdated, or incomplete, BEYOND TECHNOLOGIES LLC. may terminate your user account and refuse current or future use of any or all of the Services.
Personal Information and Privacy
Personal information you provide to BEYOND TECHNOLOGIES LLC. through the Service is governed by BEYOND TECHNOLOGIES LLC. Privacy Policy. Your election to use the Service indicates your acceptance of the terms of the BEYOND TECHNOLOGIES LLC. Privacy Policy. You are responsible for maintaining confidentiality of your username, password and other sensitive information. You are responsible for all activities that occur in your user account and you agree to inform us immediately of any unauthorized use of your user account by email to [email protected] or by calling us on any of the numbers listed on http://www.beyondintranet.com/contact responsible for any loss or damage to you or to any third party incurred as a result of any unauthorized access and/or use of your user account, or otherwise.
If any product leveraging AI is purchased, you agree that the AI product will process search queries, document metadata, and other relevant data strictly for the purpose of enhancing search accuracy and efficiency. Such data will not be stored or used for any purpose outside of this defined scope, except as required for system troubleshooting or improvements. Furthermore, the AI product does not share any data processed through its platform with third parties without your explicit consent, unless required by law.
Data Security
Beyond Intranet employs industry-standard security measures to protect data processed by products leveraging AI, including encryption of data both in transit and at rest. However, you acknowledge that the security and integrity of your data are also contingent upon the security of your internal systems and environments. Beyond Intranet shall not be held liable for any unauthorized access, breach, or data loss resulting from failures or vulnerabilities within your internal systems or environments.
Regulatory Compliance
Products leveraging AI operate within Microsoft’s Azure cloud infrastructure, which adheres to industry-standard security protocols, including but not limited to the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA). You agree that it is your responsibility to ensure that your organization complies with all applicable data protection regulations when utilizing AI products, and Beyond Intranet disclaims any liability related to non-compliance with such regulations.
Communications from BEYOND TECHNOLOGIES LLC.
The Service may include certain communications from BEYOND TECHNOLOGIES LLC., such as service announcements, administrative messages and newsletters. You understand that these communications shall be considered part of using the Services. As part of our policy to provide you total privacy, we also provide you the option of opting out from receiving newsletters from us. However, you will not be able to opt-out from receiving service announcements and administrative messages.
Fees and Payments
The Services are available under subscription plans of various durations. Payments for subscription plans can be made by online payment gateways (for example Credit or Debit cards etc.). Your subscription will be automatically renewed at the end of each subscription period unless you downgrade your paid subscription plan to a free plan or inform us that you do not wish to renew the subscription. At the time of automatic renewal, the subscription fee will be charged to the Credit Card last used by you. We provide you the option of changing the details if you would like the payment for the renewal to be made through a different Credit Card. If you do not wish to renew the subscription, you must inform us at least seven days prior to the renewal date. If you have not downgraded to a free plan and if you have not informed us that you do not wish to renew the subscription, you will be presumed to have authorized BEYOND TECHNOLOGIES LLC. to charge the subscription fee to the Credit Card last used by you.
From time to time, we may change the price of any Service or charge for use of Services that are currently available free of charge. Any increase in charges will not apply until the expiry of your then current billing cycle. You will not be charged for using any Service unless you have opted for a paid subscription plan.
Prices are subject to revision at the time of renewal as per Company Policy. All subscriptions (i) are non-refundable; (ii) include 1 hour of free application support for the 1st year and free technical support for any bugs/issues in the application. Any additional features or changes requested by the customer shall be charged additionally as per the efforts involved.
Upon purchasing a subscription to AI products, users gain full access to all functionalities, including the ability to add multiple knowledge assistants, manage different knowledge bases, and perform data ingestions. Users are responsible for managing their own Azure infrastructure and associated costs. Beyond Key disclaims any responsibility for resource management or related expenses under this model.
Restrictions on Use
In addition to all other terms and conditions of this Agreement, you shall not: (i) transfer the Services or otherwise make it available to any third party; (ii) provide any service based on the Services without prior written permission; (iii) use the third party links to sites without agreeing to their website terms & conditions; (iv) post links to third party sites or use their logo, company name, etc. without their prior written permission; (v) publish any personal or confidential information belonging to any person or entity without obtaining consent from such person or entity; (vi) use the Services in any manner that could damage, disable, overburden, impair or harm any server, network, computer system, resource of BEYOND TECHNOLOGIES LLC.; (vii) violate any applicable local, state, national or international law; and (viii) create a false identity to mislead any person as to the identity or origin of any communication.
Spamming and Illegal Activities
You agree to be solely responsible for the contents of your transmissions through the Services. You agree not to use the Services for illegal purposes or for the transmission of material that is unlawful, defamatory, harassing, libelous, invasive of another's privacy, abusive, threatening, harmful, vulgar, pornographic, obscene, or is otherwise objectionable, offends religious sentiments, promotes racism, contains viruses or malicious code, or that which infringes or may infringe intellectual property or other rights of another. You agree not to use the Services for the transmission of "junk mail", "spam", "chain letters", “phishing” or unsolicited mass distribution of email. We reserve the right to terminate your access to the Services if there are reasonable grounds to believe that you have used the Services for any illegal or unauthorized activity.
User Generated Content
You may transmit or publish content created by you using any of the Services or otherwise. However, you shall be solely responsible for such content and the consequences of its transmission or publication. Any content made public will be publicly accessible through the internet and may be crawled and indexed by search engines. You are responsible for ensuring that you do not accidentally make any private content publicly available. Any content that you may receive from other users of the Services, is provided to you AS IS for your information and personal use only and you agree not to use, copy, reproduce, distribute, transmit, broadcast, display, sell, license or otherwise exploit such content for any purpose, without the express written consent of the person who owns the rights to such content. In the course of using any of the Services, if you come across any content with copyright notice(s) or any copy protection feature(s), you agree not to remove such copyright notice(s) or disable such copy protection feature(s) as the case may be. By making any copyrighted/copyrightable content available on any of the Services you affirm that you have the consent, authorization or permission, as the case may be from every person who may claim any rights in such content to make such content available in such manner. Further, by making any content available in the manner aforementioned, you expressly agree that BEYOND TECHNOLOGIES LLC. will have the right to block access to or remove such content made available by you if BEYOND TECHNOLOGIES LLC. receives complaints concerning any illegality or infringement of third party rights in such content. By using any of the Services and transmitting or publishing any content using such Service, you expressly consent to determination of questions of illegality or infringement of third party rights in such content by the agent designated by BEYOND TECHNOLOGIES LLC. for this purpose.
Sample files and Applications
BEYOND TECHNOLOGIES LLC. may provide sample files and applications for the purpose of demonstrating the possibility of using the Services effectively for specific purposes. The information contained in any such sample files and applications consists of random data. BEYOND TECHNOLOGIES LLC. makes no warranty, either express or implied, as to the accuracy, usefulness, completeness or reliability of the information or the sample files and applications.
AI Assistant Usage
By utilizing products that leverage AI, you expressly acknowledge and agree that the AI product will access and process data within your SharePoint environment and other connected knowledge bases for the purpose of retrieving, analyzing, and displaying relevant documents and information in response to your queries. AI products will utilize this data solely to provide contextual answers and facilitate search functions within your organization’s internal systems.
User Responsibility
You acknowledge that the accuracy and effectiveness of AI products are dependent upon the structure, quality, and accuracy of the knowledge bases accessed by the platform. It is your responsibility to ensure that all connected knowledge bases, including SharePoint, are properly maintained, organized, and up-to-date. Beyond Intranet disclaims any liability arising from incomplete, outdated, or improperly structured data.
You agree not to use AI products to search for, access, or retrieve any data that is in violation of your organization’s internal data protection policies, data governance regulations, or applicable law. Beyond Intranet reserves the right to suspend or terminate access to AI products in the event of misuse or prohibited activities, including, but not limited to, the retrieval of personal or sensitive data without appropriate authorization.
Data Ingestion
Admin Users are responsible for uploading and ingesting data into AI products’ knowledge bases. By performing data ingestion, Admin Users acknowledge that such data is enriched, chunked, and stored as vector embeddings within the system. You agree that all data ingested must comply with your organization's internal policies regarding data governance, confidentiality, and security, as well as applicable laws and regulations.
Configuration and Knowledge Assistant Management
Admin Users are authorized to configure and manage multiple knowledge assistants based on the specific needs of different departments. You acknowledge that each knowledge assistant may be connected to different knowledge bases, and it is the Admin User’s responsibility to ensure the accuracy and relevance of the data sources associated with each knowledge assistant. Beyond Key disclaims any liability for misconfigurations or improper use of knowledge assistants
Data Processing
By using products leveraging AI, you acknowledge that the system processes user queries through semantic search and vector embeddings technology. You understand and agree that data processed by AI products may be subject to enrichment during data ingestion, and indexed into the system for improved search accuracy and response relevance. You further acknowledge that this processing is necessary for the operation of AI products and is conducted in accordance with applicable data protection laws. However, any information processed by AI products that may include personal or sensitive data is used solely for the purpose of delivering relevant search results and is not stored, transferred, or used to train external machine learning models outside your organizational environment
Trademark
You agree not to display or use, in any manner, the name BEYOND TECHNOLOGIES LLC. and the Logo, without BEYOND TECHNOLOGIES LLC.’s prior permission.
Disclaimer of Warranties
YOU EXPRESSLY UNDERSTAND AND AGREE THAT THE USE OF THE SERVICES IS AT YOUR SOLE RISK. THE SERVICES ARE PROVIDED ON AN AS-IS-AND-AS-AVAILABLE BASIS. BEYOND TECHNOLOGIES LLC. EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. BEYOND TECHNOLOGIES LLC. MAKES NO WARRANTY THAT THE SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR FREE. USE OF ANY MATERIAL DOWNLOADED OR OBTAINED THROUGH THE USE OF THE SERVICES SHALL BE AT YOUR OWN DISCRETION AND RISK AND YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR COMPUTER SYSTEM, MOBILE TELEPHONE, WIRELESS DEVICE OR DATA THAT RESULTS FROM THE USE OF THE SERVICES OR THE DOWNLOAD OF ANY SUCH MATERIAL. NO ADVICE OR INFORMATION, WHETHER WRITTEN OR ORAL, OBTAINED BY YOU FROM BEYOND TECHNOLOGIES LLC., ITS EMPLOYEES OR REPRESENTATIVES SHALL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THE TERMS.
Limitation of Liability
YOU AGREE THAT BEYOND TECHNOLOGIES LLC. SHALL, IN NO EVENT, BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL, PUNITIVE, OR OTHER LOSS OR DAMAGE WHATSOEVER OR FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, COMPUTER FAILURE, LOSS OF BUSINESS INFORMATION, OR OTHER LOSS ARISING OUT OF OR CAUSED BY YOUR USE OF OR INABILITY TO USE THE SERVICE, EVEN IF BEYOND TECHNOLOGIES LLC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. IN NO EVENT SHALL BEYOND TECHNOLOGIES LLC.’S ENTIRE LIABILITY TO YOU IN RESPECT OF ANY SERVICE, WHETHER DIRECT OR INDIRECT, EXCEED THE FEES PAID BY YOU TOWARDS SUCH SERVICE.
If produces leveraging AI are purchased, while they are designed to deliver accurate and relevant search results based on your internal data, Beyond Intranet makes no warranties, express or implied, regarding the completeness, accuracy, or reliability of the information retrieved through the AI product. Beyond Intranet shall not be held liable for any decisions, actions, or omissions taken by you or your organization based on the information provided by AI products.
AI products utilizes artificial intelligence and natural language processing techniques to generate search results and provide answers to queries. The answers and content provided by AI products are for informational purposes only and should not be construed as official, legal, or professional advice. Users are encouraged to verify the accuracy and applicability of the information provided before acting upon it. Beyond Intranet shall not be held responsible for any loss or damages arising from reliance on AI-generated content.
Indemnification
You agree to indemnify and hold harmless BEYOND TECHNOLOGIES LLC., its officers, directors, employees, suppliers, and affiliates, from and against any losses, damages, fines and expenses (including attorney's fees and costs) arising out of or relating to any claims that you have used the Services in violation of another party's rights, in violation of any law, in violations of any provisions of the Terms, or any other claim related to your use of the Services, except where such use is authorized by BEYOND TECHNOLOGIES LLC.
Arbitration
Any controversy or claim arising out of or relating to the Terms shall be settled by binding arbitration in accordance with the commercial arbitration rules of the American Arbitration Association. Any such controversy or claim shall be arbitrated on an individual basis, and shall not be consolidated in any arbitration with any claim or controversy of any other party. The decision of the arbitrator shall be final and unappealable. The arbitration shall be conducted in Indiana and judgment on the arbitration award may be entered into any court having jurisdiction thereof. Notwithstanding anything to the contrary, BEYOND TECHNOLOGIES LLC. may at any time seek injunctions or other forms of equitable relief from any court of competent jurisdiction.
Suspension and Termination
We may suspend your user account or temporarily disable access to whole or part of any Service in the event of any suspected illegal activity, extended periods of inactivity or requests by law enforcement or other government agencies. Objections to suspension or disabling of user accounts should be made to [email protected] thirty days of being notified about the suspension. We may terminate a suspended or disabled user account after thirty days. We will also terminate your user account on your request.
Termination of user account will include denial of access to all Services, deletion of information in your user account such as your email address and password and deletion of all data in your user account.
END OF TERMS OF SERVICE
Contact Information
For communications concerning this Agreement, please write to BEYOND TECHNOLOGIES LLC., INDIANA, Suite 305, 8N 3rd Street, Lafayette, IN 47901.