Africa’s leading staffing company leverages SharePoint Document management system to organize its key company information and improve employee’s productivity

Multi-Functional for different purposes

We created different sections for each user role. Let’s check out the purpose of each of these functionalities.

• 1. Upload document function
  

  This function helps users upload a document(s), with the option to choose a common category, keyword or metatags for the selected document(s). The name of the user uploading the document(s) and upload date-time was captured along with the option to enter additional information. The uploaded documents are added to a folder based on the selected category. An email is then sent to the Reviewer (Category admin) to review.

• 2. Approve and reject the document function

  This module allows the Reviewer/Approver to review unapproved document(s). The reviewer can approve/reject/archive document(s). Once approved the document(s) are available to other users forview. In case of rejection, an email is sent to the uploader of that document(s) with the rejection reason.

• 3. Search or browse document function

  Users can now search and download approved document(s) based on their current needs. The user can narrow the result(s) using multiple filter options and keyword searches using the in-document search. Multiple documents can be selected and downloaded at once. The username, date time and the reason for download are captured for record-keeping purposes. Users can also share a link to the files with another employee using the share option.

• 4. Archive document function
  

  This module allows the content to be archived manually or automatically by certain dates.