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Beyond Intrante - SharePoint Services
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Meet AIKA 365:
Gen AI-Powered SharePoint Knowledge Assistant

Revolutionizing How You Access and Manage Information—Effortlessly.

AIKA 365—the Generative AI Knowledge Assistant. Designed to transform your existing knowledge base into a dynamic, intelligent search engine. With Microsoft at its core, AIKA 365 redefines how you and your team access information. Power your organization today.

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Meet Beyondintranet AIKA 365

What is AIKA 365 and What Can It Do?

AIKA 365 isn’t just another information search—it’s a revolution in SharePoint AI Knowledge Assistant. AIKA fetches information from your documents stored within the SharePoint Knowledge Hub, provides relevant summaries, and gives clickable reference instantly. Unlike GPT, there’s no need to upload again. AIKA 365 transforms how your organization works—delivering what you need, exactly when you need it.

Here's what AIKA 365 does:

Compatible Apps and Infrastructure

Instant Knowledge Retrieval:

Get the information you need right away, without any delay.

API Keys and Access

Real-Time Knowledge Delivery:

Answers come to you immediately, exactly when you need them.

Security and Compliance

Contextual Search and Reference:

AIKA 365 understands your questions and finds the most relevant answers, complete with helpful references.

Security and Compliance

⁠Organizational Knowledge Transformation:

AIKA 365 makes finding knowledge fast and easy, putting critical info at your fingertips and boosting your team’s efficiency.

Security and Compliance

Seamless Collaboration:

Work together more easily, with all the right information at your team’s fingertips.

Security and Compliance

Boost Productivity:

Spend less time searching and more time getting things done.

Features of AIKA 365

We believe technology should simplify your life, not complicate it.
AIKA 365 is packed with features that are designed with one thing in mind—making your work easier, faster, and more efficient.

Beyondintranet - Aika 365 Features

Document Search and Query Processing: Quickly find the exact document or information you need from your SharePoint Knowledge Hub. AIKA 365 processes your natural language queries and delivers precise results in seconds.

No Need for Re-Uploads: Once your documents are uploaded to SharePoint, there’s no need to upload them again. AIKA 365 continuously accesses the existing content in SharePoint libraries and makes the process simple.

Knowledge Hub Integration (SharePoint): Seamlessly integrates with SharePoint, transforming it into a powerful AI knowledge hub that enhances your organization’s efficiency.

Secure and Compliant: Built on Microsoft’s trusted cloud infrastructure, AIKA 365 ensures your data is secure and complies with industry standards.

AI-Powered Search and Summarization: Get not just search results but also instant summaries and relevant insights that make sense for your specific needs.

Smart Search with RAG Technology: AIKA 365 uses Retrieval-Augmented Generation (RAG) technology to understand the context of your queries and provide accurate, contextually relevant answers.

Real-Time Analytics: Monitor how AIKA 365 is being used with real-time analytics, allowing you to gain insights and improve your processes continually.

What Makes AIKA 365 Different?

What if your search engine was as smart as you?
That’s the power of RAG technology. AIKA 365 doesn’t just pull up documents; it understands what you’re asking for and delivers answers that make sense.

RAG Technology

Contextual Understanding

Contextual Understanding

AIKA 365 knows what you mean, not just what you say. It goes beyond keywords to deliver truly relevant results.

Unmatched Accuracy

Unmatched Accuracy

When AIKA 365 gives you an answer, you can trust it. Every response is backed by citations from your knowledge base.

Real-Time Learning

Real-Time Learning

The more you use it, the smarter it gets. AIKA 365 learns and adapts, continually improving its performance.

Built on M365

Secure AI Assistance

Secure AI Assistance

AIKA 365 provides powerful, secure AI-driven knowledge retrieval within your Microsoft environment, keeping your data private and safe from external exposure.

Scalable by Design

Scalable by Design

Powered by Microsoft’s cloud infrastructure, AIKA 365 scales with your organization, whether your team grows, or your data expands.

Effortless Integration, Maximum Privacy

Effortless Integration, Maximum Privacy

AIKA 365 integrates effortlessly into your existing M365 setup, maintaining privacy and security without disrupting your workflow.

Benefits

Why settle for good when you can have extraordinary?
AIKA 365 isn’t just about making things easier—it’s about making things better.

For Individuals:

  • Instant Knowledge
    Instant Knowledge:

    AIKA 365 learns from FAQs to suggest popular queries, making information retrieval faster and more efficient.

  • Faster Learning
    Faster Learning:

    New team members hit the ground running, armed with all the information they need.

  • Increased Satisfaction
    Increased Satisfaction:

    Less searching, more doing. That’s the kind of workday everyone wants.

For Organizations:

  • Higher Efficiency
    Higher Efficiency:

    Your team spends less time searching and more time creating.

  • Better Decisions
    Better Decisions:

    With instant access to the right information, decisions become faster and more informed.

  • Cost Savings
    Cost Savings:

    AIKA 365 reduces the need for extensive training and IT support, saving you time and money.

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How AIKA 365 - AI Knowledge Assistant Works?

Simple steps. Powerful results.

Upload Your Documents

Upload Your Documents

Just connect your knowledge base to AIKA 365. It does the rest—organizing, indexing, and preparing everything for instant access.

Ask Your Question

Ask Your Question

Use natural language to ask anything. AIKA 365 gets it and delivers.

Receive Accurate Answers

Receive Accurate Answers

AIKA 365 provides precise, contextually relevant answers, complete with sourced references.

Analyze and Improve

Analyze and Improve

Get insights on search trends and effectiveness and keep your knowledge base growing and improving.

Use Case Scenarios

Versatility. That’s the real power of AIKA 365.
Whether you’re in IT, sales, HR, or customer support, AIKA 365 adapts to your needs.

  • Human Resources (HR):

    HR teams can quickly find employee policies, onboarding documents, compliance records, and training materials without digging through multiple files stored on SharePoint knowledge hub.

  • Legal Department:

    Lawyers can instantly pull up contracts and legal documents when they need them, saving time during important cases.

  • IT & Support:

    IT teams can easily find and get summary of technical guides and troubleshooting steps from documents stored in SharePoint, so they can solve problems faster.

  • Project Management:

    Project managers can access project documents and meeting notes across the teams within the SharePoint Knowledge Hub, keeping everyone on the same page.

  • Sales Assistance:

    Sales teams can quickly grab relevant product information and contracts during client meetings, helping them close deals faster.

  • Customer Support:

    Customer support can instantly find answers to customer questions by fetching information from the knowledge base, product manuals, and FAQs, making support calls quicker and more efficient.

  • Procurement and Supply Chain:

    Procurement teams can easily locate vendor contracts, supplier agreements, and purchase orders using our AIKA 365, streamlining procurement process.

  • Healthcare:

    Healthcare professionals or organizations can quickly access patient records, medical research, clinical trial data and treatment guidelines quickly from the SharePoint knowledge hub.

  • Education and Training:

    Teachers and trainers can easily search and find lesson plans, research papers, and student records from SharePoint knowledge hub, making their job simpler.

  • Effortless Onboarding:

    New hires can quickly find the information they need from the organization's SharePoint knowledge hub, helping them get up to speed faster.

SharePoint Employee Onboarding & Offboarding

FAQs

An AI Knowledge Base is like having a brain for your organization’s data. It doesn’t just store information; it processes and understands it. Powered by intelligent search and AI knowledge search capabilities, the system analyzes your queries and delivers contextually relevant answers. With Microsoft’s robust infrastructure, this AI document search engine can navigate through vast amounts of data, pinpointing exactly what you need in seconds. The result? A Generative AI Knowledge Assistant that turns raw data into actionable insights, making your AI knowledge base smarter with every interaction.
The benefits of an AI-based Knowledge Assistant system are transformative. First, it turns your AI knowledge base into an active participant in your workflow, delivering instant, accurate answers through intelligent search. It’s not just about finding documents; it’s about enhancing productivity, reducing onboarding time, and improving decision-making. With AI document search, your team spends less time searching and more time creating. Plus, with Microsoft’s security and scalability, your SharePoint AI Knowledge Assistant system grows with you, ensuring that your information remains secure, accessible, and useful.
AI document search is a revolution compared to traditional methods. Instead of relying on simple keyword matching, it uses intelligent search powered by Generative AI Knowledge Assistant technology. This means the system understands the context behind your queries, delivering not just documents, but precise answers. With Microsoft backing, your AI knowledge search becomes an intuitive, efficient process that truly works for you.
Gen AI takes knowledge search to a whole new level. Traditional search engines are limited—they rely on keywords and often miss the mark. But Gen AI knowledge search uses advanced algorithms and Generative AI Knowledge Assistant technology to understand the intent behind your queries.This intelligent search capability, integrated with Microsoft's infrastructure, makes your AI knowledge base smarter, faster, and more accurate, ensuring that every search delivers exactly what you need.
An AI Knowledge Assistant is like having a personal guide through your organization’s information maze. It’s not just a search tool; it’s a Generative AI Knowledge Assistant that understands your queries, searches your AI knowledge base, and delivers specific, contextually accurate answers. Imagine a document search bot that doesn’t just find files but provides insights. This is the essence of AI Knowledge Assistant—an intelligent system that transforms data into actionable knowledge, all while leveraging Microsoft's cutting-edge technology. It’s the future of SharePoint AI Knowledge Assistant.
AIKA 365 works with text-based documents such as PDFs and Word files stored in SharePoint libraries. These documents are indexed and accessible through the AI enterprise search engine, ensuring quick and easy retrieval. However, the system does not interpret text from images. By integrating with Microsoft 365, it ensures that your workplace search is both efficient and secure, offering easy access to your organization’s most critical information.

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