When someone joins a new job, their first week is incredibly important. It’s like the foundation of a house—if it’s weak, the entire structure wobbles. A bad onboarding experience can leave employees feeling lost, disconnected, or even frustrated, while a smooth one sets the tone for engagement, productivity, and retention.
Unfortunately, according to reports, 88% of companies fail at onboarding. The consequences? High turnover rates, disengaged employees, and wasted HR resources.
This is where the best onboarding software comes in. These onboarding tools simplify the entire process. From collecting documents to assigning tasks, they make it easier for HR and new hires alike. In this ultimate guide, we’ll explore the best onboarding software, helping you find the perfect match for your business going forward in 2025.
The onboarding process isn’t just about paperwork—it’s about creating an experience that makes new employees feel informed, welcomed, and confident. A great employee onboarding software ensures:
In 2024, these tools go beyond the basics, offering features like integration with HRIS, AI-driven workflows, and data security for compliance. Let’s break down what makes a great onboarding platform and review the top onboarding softwares in the market.
Here are the key factors that define the best onboarding tools:
Automation
A great platform automates tedious tasks like document signing, checklists, and user account creation, reducing HR’s workload.
Integration
It integrates seamlessly with existing tools like Microsoft 365, Slack, payroll systems, and HRIS platforms for a unified experience.
Customization
Customizable workflows ensure the tool adapts to your unique business processes, roles, and departments.
Engagement Features
Personalized portals, welcome kits, and task trackers make new hires feel connected and engaged right from day one.
Security
Data privacy and compliance (e.g., GDPR, HIPAA) are non-negotiable for any reliable employee onboarding solutions.
Here’s a quick look at the best HR onboarding software for 2024, with one-liners for each:
1. Beyond Intranet – Best for Microsoft-powered enterprise onboarding.
2. BambooHR – Best for small-to-mid-sized businesses.
3. Eddy – Best for simple onboarding workflows in small teams.
4. Talent HR – Best for customizable onboarding experiences.
5. Workday – Best for large enterprises with global compliance needs.
6. Rippling – Best for tech-savvy companies needing IT integration.
7. ClearCompany – Best for employee engagement during onboarding.
8. Hibob – Best for culture-focused onboarding experiences.
9. Gusto – Best for payroll-integrated onboarding for SMBs.
10. Paycom – Best for comprehensive HR and onboarding solutions.
Now let’s dive deeper into the features, pros, cons, and pricing for each tool.
Key Features:
Pros:
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Pricing:
Tailored pricing based on company size and requirements.
Why It’s the Best:
Beyond Intranet stands out for its enterprise-grade security, seamless Microsoft integration, and ability to handle onboarding, crossboarding, and offboarding in one platform. It truly offers one of the best onboarding software solutions for businesses of all sizes.
Key Features:
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Pricing:
Starts at $6.19/user/month (billed annually).
Key Features:
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Pricing:
Custom pricing based on features and team size.
Key Features:
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Pricing:
Available upon request.
Key Features:
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Pricing:
Custom pricing for enterprises.
Key Features:
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Pricing:
Starts at $8/user/month (billed annually).
Key Features:
Pros:
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Pricing:
Available upon request.
Key Features:
Pros:
Cons:
Pricing:
Custom pricing based on team size.
Key Features:
Pros:
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Pricing:
Starts at $6/user/month.
Key Features:
Pros:
Cons:
Pricing:
Custom pricing based on organization size.
Selection Criteria:
1. Identify Your Needs: Is your team small or large? Do you need integrations with specific tools?
2. Evaluate Features: Look for automation, customization, and security.
3. Consider Scalability: Choose a tool that grows with your business.
4. Check Pricing: Ensure the software fits your budget while offering the features you need.
1. AI-Driven Personalization: Tailored onboarding workflows based on roles and skills.
2. Remote Onboarding Solutions: Advanced tools for hybrid and fully remote teams.
3. Data-Driven Insights: Real-time analytics to improve the onboarding experience.
4. Gamification: Engaging new hires with quizzes, rewards, and interactive tasks.
1. Beyond Intranet: Best for enterprises needing a secure, Microsoft-powered solution.
2. Rippling: Ideal for tech companies managing HR and IT together.
3. BambooHR: Perfect for small businesses with simple onboarding needs.
For small businesses, BambooHR and Eddy stand out due to their affordability and simplicity. However, Beyond Intranet offers scalable solutions that small teams can grow into, making it a strong contender for businesses looking to future-proof their onboarding processes.
Onboarding is more than just a process—it’s the beginning of an employee’s journey. With the best HR onboarding software, you can make this journey smooth, efficient, and engaging.
Whether you’re a small business or a large enterprise, there’s a tool on this list for you. Want a reliable, Microsoft-powered solution? Beyond Intranet is your best bet. Schedule a demo today and transform your onboarding experience!
